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  • - PPL Group
  • Northbrook, IL, USA
  • Full Time

 

PPL Group

 

Executive Assistant to the Partner EVP

 

Position Summary

PPL Group is looking for an Executive Assistant (EA) with high energy and flexibility to provide strong administrative and transactional support to senior executives and colleagues. The successful candidate will be resourceful, organized, a natural problem solver, and possess strong business judgment and communication skills needed to interact with a variety of people and job functions.  PPL is one of the premier companies in the US that develops creative and agile liquidity solutions for financially distressed companies that have commercial and industrial assets, or healthy companies with surplus equipment.  We use three methods to help our clients: auctions, financing, and buying operating companies.

Background

The EA will have significant responsibility and accountability, spending most of their time assisting the EVP, a key transactor who finds and closes auction transactions.  The EA will also provide PPL's President with general administrative and clerical support.  The EA will play a vital role on the deal team by completing proper diligence and other processes and will provide overall office management for the company. 

 

Duties and Responsibilities

  • Help keep EVP organized and productive by managing his calendar, contacts, and emails in Outlook, writing and sending responses to routine emails, and maintaining electronic and physical files
  • Assure that the EVP is on top of and prepared for scheduled events, giving real-time reminders by phone and text as needed
  • Handle complex and frequent travel arrangements (flights, rental cars, hotels, meals, etc.) and confirmation of appointments
  • Coordinate conference calls with joint venture partners (JVPs), clients, and other parties and send invites via Outlook
  • Assist EVP in the progression and execution of transactions (25+) by entering and proactively updating content in the company's CRM, Salesforce (SF), addressing deal questions from external and internal parties as appropriate, conducting research to assist EVP's evaluations, etc. while maintaining a high level of confidentiality
  • Routinely prepare transaction documents (introductions, proposals, terms sheets, contracts, asset lists, etc.) using Microsoft PowerPoint, Word, and Excel based on the specific transaction terms
  • Send communication and documents to JVPs, lawyers, and other internal and external parties and conduct proper follow through
  • Provide the auction services department support by traveling to the auction site to check-in bidders, data entry into auction software, check-out bidders.  Be part of the in-office team providing customer service including bidder approval, phone calls, emails, website updates, eblast coverage, and other support as requested
  • Provide the President administrative support including creating documents, spreadsheets, presentations, event registration, scheduling, templates, meetings, and other items as necessary
  • Conduct all due diligence and oversee closing process for deal team as transactions close (lien searches, kickoff meeting, funding, documentation, SF, post-mortem, etc.)
  • Perform overall office management for the company including supplies, venders, systems, service providers, kitchen area, conference room, internal directory, office equipment, filing, mail, delivery services, etc.
  • Support other transactors and executives as needed
  • Backup other administrative team members and support colleagues when urgent issues need to be handled
  • Other duties as determined

Skills, Knowledge and Experience Required

  • 3+ years of administrative experience, preferably within a private equity, transaction-focused, asset monetization, legal or similar environment
  • Superior organization skills – can juggle multiple projects at once and stay consistent in a fast paced, constantly changing environment
  • Strong attention to detail – listens and ask questions
  • Proven track record of coordinating travel arrangements
  • Tech savvy with strong knowledge of Microsoft Outlook, PowerPoint, and Word, as well as other Microsoft Office products and file sharing programs (Dropbox)
  • Learns quickly on their feet and can adopt new or differing skill sets
  • Polished written and verbal communication skills; strong command of English language
  • Ability to exercise discretion and maintain confidential information
  • Good team player
  • Ability to travel
  • Must be bondable and have Notary Public Certification within six months of hire
  • High school diploma required, bachelor's degree preferred

It is imperative that the successful candidate fit into the PPL culture and values. We are collaborative, curious, creative, tenacious, and prize integrity. 

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