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  • - Greenhouse Agency
  • Irvine, CA, USA
  • Full Time


Payroll Coordinator – Irvine, CA

Company Overview:

Greenhouse Agency is an integrated engagement focused marketing agency committed to thinking boundary-less and innovating to empower others. We are industry experts who curate creative experiences that drive brand adoption, challenge the status quo, and spark movements.  We look for passionate and talented people with integrity and an entrepreneurial spirit to join our movement. Apply today to become a part of our fun, challenging, and dynamic Greenhouse family.

Job Summary:

The Payroll Coordinator supports the Finance, Payroll, and Operations of the company. This team player reports to the Finance Director, works closely with Finance Managers, and oversees the Finance Interns. He/She is responsible for general finance administration and support. The Payroll Coordinator will gain experience preparing and interpreting financial reports and hone their financial analysis skills. The Payroll Coordinator provides timely communication and customer service to all internal and external contacts. Accountability and efficiency are key to this individual's work style.

Roles & Responsibilities:

  • Reviews and approves timesheets submitted by Greenhouse Promotion Specialists (PSs) and managers; researches and reconciles discrepancies
  • Addresses employee payroll inquiries
  • Processes final checks for terminations
  • Assists Finance Director with managing individual employee budgets and program budgets
  • Updates annual Profit and Loss report with monthly figures to track financial trends
  • Monitors and assists with Accounts Receivable and Accounts Payable
  • Provides general finance and payroll administrative support
  • Reconciles monthly bank and credit card statements
  • Trains and manages Finance interns
  • Supports Finance Director with requests and projects as needed


  • Bachelor's degree in Accounting, Finance, Business or related field
  • Attention to detail and accuracy
  • Strong knowledge in Microsoft Excel with an understanding of how to create Pivot Tables, formulas, and manage budgets
  • Proficient in Microsoft Word and Microsoft PowerPoint
  • Self-starter with strong interpersonal skills
  • Ability to work independently and in a team setting
  • Strong organizational, analytical and communication skills
  • Ability to work under pressure and meet strict deadlines
  • Able to prioritize and delegate efficiently
  • Strong analytical skills

Preferred Qualifications:

  • Experience using QuickBooks
  • Experience processing payroll in multi-state company

Essential Job Functions:

  • Detail Oriented
    • Ensures accuracy, especially with numbers
  • Critical-thinking, Decision-making, Problem-solving
    • Exercises critical thinking skills to gather and assess relevant information in order to make effective decisions to resolve problems
    • Identifies issues with potential for future impact to operations and creates both reactive and proactive solutions
  • Excellent Communication
    • Communicates clearly, effectively and promptly with various levels of management, internally and externally
  • Time Management
    • Completes assignments promptly and prioritizes duties effectively to ensure smooth operation
  • Flexibility
    • Manages various responsibilities seamlessly, and able to accommodate new projects without sacrificing quality or timeliness of work
  • Interpersonal Skills
    • Possesses strong management and people skills. Interacts effectively with colleagues, direct reports, identifies points of improvement and promotes strong teamwork

Essential Physical Functions:

  • Returns phone calls and emails with a sense of urgency and has the ability to resolve complex issues
  • Lifts or carries weight in excess of 40 lbs.
  • Sits or stands for prolonged periods of time
  • Enters data on computer for prolonged periods of time

Additional Comments:

Further success factors include

  • Self-starter with ability to take instruction and autonomously tackle assignments
  • Collaborate both within department and cross-functionally
  • Handle sensitive and confidential information responsibly and ethically
  • Ideate ways to streamline processes and improve efficiency
  • Demonstrate ambition and eagerness to learn

Position Financials (Annual):

Base Salary: $ 40,000 – $ 50,000

Benefits: Medical, Dental, Vision, 401K

Perks: Company-provided bi-weekly team lunch, Company social events, Monthly training/learning sessions, Wellness/gym benefit, Charitable Greenhouse Giving Back program, Office dog

This position has been closed and is no longer available.
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